Tournament Prep for Butterfly MDTTC February Open This Weekend
I'm running the Butterfly MDTTC February Open this weekend at my club, the Maryland Table Tennis Center. We'll have about 80 players in the eleven events.
MDTTC normally has 16 tables set up, about half full courts, the others smaller courts. For tournaments, we use eight full-sized courts, with the full-time coaches using the others throughout the tournament. With the tournament set-up the coaches have six tables that they'll be coaching on throughout the tournament, which is actually a strain since we have ten full-time coaches - but I'm one of them and won't be coaching, and another is out of town. After lunch some of them stop coaching as they are playing in the Open. (We sometimes use some of those tables in the afternoon.)
I run the tournaments on Omnipong. It's great for running tournaments, very user friendly, and the creator, Craig Krum, is very helpful when problems arise.
We ran into a potentially serious problem with this tournament. I'd made some changes to the time schedule in December, but I didn't think to upload the new entry form to Omnipong until about ten days ago. Yesterday I discovered some players had the old version, and so would likely have shown up at the wrong time - either way early, or (worse) way late, and so get defaulted. But Omnipong has a feature that allows me to email the players, so yesterday I emailed everyone about the entry form, making sure everyone had the correct one. Problem averted.